LifeRing Event Tabling Guide for Convenors

So, you’re planning for an event—that is fantastic! Stepping out into the community to host an informational table is one of the most impactful ways to grow our network and offer hope to those who need it.

As you prepare, remember that you aren’t just getting the word out about local meeting times and locations. You are the face of LifeRing. For many attendees, healthcare professionals, and individuals seeking recovery, you will be their very first introduction to our community. By representing LifeRing with a warm smile, an organized display, and an open heart, you are breaking down barriers and showing the world exactly what self-empowered recovery looks like in action.

Thank you for your dedication, your time, and your service. Use this guide to make your planning seamless, your packing foolproof, and your event day an absolute success!

Pre-Event Planning & Logistics

Before heading to the event, make sure you have the logistical basics covered:

  • Weather & Backup Plans: If the event is outdoors, check if there is a rain date or a severe weather backup location.
  • Supply Check: Clarify exactly what you need to supply versus what the venue provides. Specifically ask: Will tables and chairs be supplied? * 
  • Recruit Backup: If possible, find another "LifeRinger" to assist you with the table.

Materials Checklist

Gather these items before heading out to ensure a smooth setup:

  • The Essentials: * Table and chairs (if not supplied by the venue).
    • A simple tablecloth (unless supplied, event tables usually show their wear and use).
  • Table Attraction: * Candy (A small bowl of candy is a great, low-pressure way to encourage people to pause at your table and start a conversation!).
  • Handouts: 
    • Books for display
    • EYSS pamphlets
    • History flier - optional
    • Local flier or bullet -point document with local meeting days and times

Be well versed with: 

 

The following resources are helpful for being prepared to answer questions

  • Frequently Asked Questions.
  • LifeRing Overview.  A couple of copies of this could be helpful. You can skip the cover or print in B&W. This could serve as a quick reference if you get a question like “Do you have an email group specifically for dual diagnosis individuals.” Don’t assume you’ll have a good cell signal to quickly look something up on Lifering.org.

 

Table Setup & Display

When it is time to set up, focus on making the table look professional, inviting, and easy to navigate.

  • Signage Tip: If you do not have a banner or sign, LifeRing posters can be used prominently at your table.
  • Literature Layout: Place EYSS pamphlets with local contact info in an easy-to-grab location on the table.
  • Book Display: Set up your display books prominently to catch people's eyes.
  • Local flier or Bullet point document (easily customizable with local meeting and contact information) - professionals appreciate the format that allows for a quick review. Can be sent in any format you need.
  • LifeRing History_Event Flyer.pdf - access with your LifeRing.org account
  • Wind & Crowd Control: If you aren't using rigid pamphlet holders, make sure to have some kind of paperweights available so your literature doesn't blow away or get messy (especially important for outdoor events!).
  • Small tabletop easels can be used to maximize space.